Seeking Part-time Front Office Assistant

Part-time Front Office Assistant

We seek an outgoing, friendly, and detail-oriented individual to serve as the first point of contact for callers and in-person visitors to the office.  The Front Office Assistant also plays a vital role in providing administrative support to multiple departments and the Executive Director.

Responsibilities:

  • Perform a multitude of administrative tasks, including answering phones and emails, filing, preparing correspondence, and interacting with visitors and volunteers.
  • Respond to inquiries about Federation services and events and general information related to the Jewish community.
  • Cross train on email software and Facebook events.
  • Provide administrative support to other departments and Executive Director as needed.
  • Assist with scheduling and follow-up of meetings.
  • Maintain and update the website, including a community calendar.
  • Oversee common areas of the office and facilitate maintenance as needed.
  • Prepare mail and email merges.
  • Provide support for special projects and events as needed.
  • Manage registrations and other tracking for events.

 

Qualifications:

  • Associate's degree or equivalent experience.
  • 3+ years of experience in administrative or front office work.
  • Excellent writing and interpersonal skills. Ability to communicate with a diverse clientele. 
  • Excellent organization and attention to detail.
  • Proven ability to work independently and as a team player in a collaborative environment. 
  • Ability to manage multiple tasks and be flexible, resourceful, and organized.
  • Strong computer skills including WORD, EXCEL, Constant Contact (or other email software).
  • Comfortable learning new programs and technologies.  

We offer a competitive salary commensurate with experience, extensive paid holidays, and sick leave. Family-friendly work and team environment. The Jewish Federation is an equal opportunity employer. We are committed to creating an accepting and inclusive environment for all.

APPLY: Send resume and a cover letter to dkaufman@jewishberkshires.org